This website does not use tracking cookies such as Google Analytics. We do, however, use essential session cookies.

What are session cookies?

Session cookies are cookies that last for a session. A session starts when you launch a website or web app and ends when you leave the website or close your browser window. Session cookies contain information that is stored in a temporary memory location which is deleted after the session ends. Unlike other cookies, session cookies are never stored on your device. Therefore, they are also known as transient cookies, non-persistent cookies, or temporary cookies.

How do session cookies work?

The session cookie is a server-specific cookie that cannot be passed to any machine other than the one that generated the cookie. The server creates a “session ID” which is a randomly generated number that temporarily stores the session cookie. This cookie stores information such as the user’s input and tracks the movements of the user within the website. There is no other information stored in the session cookie.

Why do we need them?

The most common example of a session cookie in action is the shopping cart on eCommerce websites. When you visit an online shop and add items to your shopping cart, the session cookie remembers your selection so your shopping cart will have the items you selected when you are ready to checkout. Without session cookies, the checkout page will not remember your selection and your shopping cart will be empty. Session cookies are also used to hold and then submit the data you enter into our contact form.

Session cookies also help users to browse and add items to the shopping cart without logging in on an eCommerce site. Only when users checkout, do they have to add their name and address. We do not take payments online in our shop; you will be provided with an invoice.

Find-a-WI Google Map

If you choose to search for a WI using the Google Map on the Find-a-WI page, Google – not SFWI – will add a cookie to your browser. We have no control over these cookies.

Storing your cookie consent choice...

The program that stores your consent or otherwise - CookieYes - will also add a cookie to your browser. This will be removed after 365 or whenever you clear the cookies from your browser. When that happens you will be asked for your consent again.

Your Privacy

If you contact us (SFWI) via our contact form or place an order for goods or services via our website, then we will store the information that you have provided us with for the purpose of dealing with your enquiry or your order. This information is not passed onto any third parties unless you have expressly wished us to do so.

We will collect, store and otherwise process the following information as part of your WI membership:

  1. Your name and postal address

In addition, we may collect, store and otherwise process the following kinds of personal information that you have provided:

  1. Additional contact details including your email address, telephone number(s), and social media identities if you opt to provide them;
  2. Information about our services which you use, such as attendance at SFWI events and meetings with SFWI staff that you have attended and the status of your WI membership; and
  3. Your communication preferences;
  4. Your curriculum vitae and employment experience if you apply for a job with us;
  5. Any other personal information you choose to share with us.

How we use your personal information

The SFWI may use your personal information:

  1. to provide you with services, products or information that you have requested;
  2. to provide updates about our work, services, activities, publications or products (where necessary, and only where you have provided your consent to receive such information such as explicitly subscribing to a specific newsletter);
  3. to invite you to SFWI events we feel that you might be interested in;
  4. to process your donations;
  5. to answer your questions/requests and communicate with you in general;
  6. to further our charitable aim in general, including for fundraising activities and asking for volunteer support;
  7. to analyse and improve our work, services, activities, products or information (including our website) or for our internal records;
  8. to process your application for a job when you apply by contacting us via our website;
  9. to audit and/or administer our accounts;
  10. to add your contact details to the 'Find a WI' listing for your WI if you have requested this to be added;
  11. to satisfy legal obligations which are binding on us, for example in relation to law enforcement requests or due diligence checks before accepting major donations;
  12. for the prevention of fraud or misuse of service; and
  13. for the establishment, defence or enforcement of legal claims.

Lawful processing

We are required to rely on one or more lawful grounds to collect and use the personal information that we have outlined above. We consider the grounds listed below to be relevant:

  1. Consent
    Where you have provided your consent for our use of your personal information in a certain way, for example where we ask for your consent to send you a newsletter.
  2. Legal obligation
    Where the processing of your personal information is necessary for us to comply with a legal obligation to which we are subject.
  3. Contractual relationship
    Where it is necessary for us to process your personal information in order to perform a contract to which you are a party (or to take steps at your request prior to entering a contract).
  4. Legitimate interests
    We rely on this basis where applicable law allows us to collect and use personal information for our legitimate interests and the use of your personal information is fair, balanced, and does not unduly impact your rights. For instance, it is in our legitimate interest to promote the aims and objectives of the SFWI and to use the personal data of members in order to do so.

Do we share your personal information?

The SFWI will not sell, rent or lease your personal information to others. However, we may disclose your personal information to selected third-party processors (such as agents or sub-contractors) for the purposes outlined at in 'How we use your personal information' above. The third-party in question will be obligated to use any personal data they receive in accordance with our instructions.